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1. Purpose
This safeguarding policy is designed to protect all participants, especially young people and vulnerable groups, involved in our research activities. The policy outlines our commitment to creating a safe and supportive environment and ensures that all research is conducted ethically and responsibly.

2. Scope
This policy applies to all researchers, staff, volunteers, and collaborators involved in our research projects.

3. Principles

  • Respect and Dignity: All individuals will be treated with respect and dignity.

  • Safety and Well-being: The safety and well-being of participants are paramount.

  • Informed Consent: Participants must provide informed consent, understanding the nature of the research and their rights.

  • Confidentiality: Participants' privacy and confidentiality will be maintained at all times.

  • Transparency: Research activities will be conducted with transparency and accountability.

4. Definitions

  • Safeguarding: Protecting the health, well-being, and human rights of individuals, ensuring they are free from harm, abuse, and neglect.

  • Vulnerable Groups: Individuals who may be at greater risk of harm due to age, disability, sexual orientation, gender identity, or other factors

5. Roles and Responsibilities

  • Researchers and Staff: Responsible for implementing this policy, ensuring participants' safety, and reporting any concerns.

  • Safeguarding Officer: A designated individual responsible for overseeing safeguarding practices, providing training, and addressing safeguarding concerns.

6. Recruitment and Training

  • Background Checks: All staff and volunteers working with vulnerable groups will undergo appropriate background checks.

  • Training: Mandatory safeguarding training will be provided to all researchers, staff, and volunteers.

7. Conducting Research

  • Risk Assessment: A risk assessment will be conducted before starting any research project to identify potential safeguarding issues and implement mitigation strategies.

  • Informed Consent: Written informed consent will be obtained from all participants and their guardians if under 18, outlining the research purpose, procedures, risks, benefits, and confidentiality. Age of majority determined by the participant's state of residence. 

  • Participant Support: Providing appropriate support and resources to participants throughout the research process.

  • IRB: Institutional Review Board clearance will be obtained whenever necessary for the ethical completion of a project. 

8. Reporting Concerns

  • Reporting Mechanism: A clear and accessible mechanism for reporting safeguarding concerns will be established. This includes an anonymous reporting option.  This will be housed at along with these policies.

  • Immediate Action: Any safeguarding concern will be addressed immediately, following established procedures.

  • Confidentiality: All reports and investigations will be handled confidentially, sharing information only with those who need to know.

9. Data Protection

  • Confidentiality: Personal data will be kept confidential and used only for the purposes of the research.

  • Storage and Access: Data will be securely stored, and access will be restricted to authorized personnel.

  • Data Retention: Personal data will be retained only as long as necessary and in accordance with data protection regulations.

10. Review and Monitoring

  • Policy Review: This policy will be reviewed annually or when necessary to ensure it remains effective and up-to-date.

  • Monitoring Compliance: Regular monitoring and audits will be conducted to ensure compliance with this policy.

Thank you. We will be in touch shortly.

Safeguarding Contact Form

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